HOA Annual Board Meeting Minutes – Countrywood Neighborhood Association

Dear Countrywood Neighbors,

Our annual HOA meting was held Monday, January 27^th. All board members were in attendance. Minutes from meeting:

Introduction of New HOA Officers– Michael Glanzer, President, Alan Anthony, Vice-President, April Arendall- Secretary & Asst. Treasurer, Joe Perez- Treasurer, Justin Allred- Entranceway, James Saville- IT /Website- Celia Anthony-Sunshine Committee (* see below)

(*Immediate Need- IF we cannot get a person or a small 2-3 committee to be our Social Chairman, to plan & implement social events for the year, we will have to consider eliminating these events even if items are in the budget. This person could be the second Sunshine HOA and head social events only.)

Review of HOA Survey Results–

62 Homes participated

Item 1- Activities to Continue/ Activities with the Highest %- Christmas Activity (50%), Kindergarten Party (53%), Fall Festival (53.2%), Easter Egg Hunt (40.3%), Military Bow (45.2%) *see important information below regarding future social events

Item 2- Three activities need to be cut due to low funds. The three activities will be July 4^th Parade (24.4%), Halloween Parade (11.3%0, and End of School Popsicle Party (9.7%)

Item 3- Christmas Decorations- Top two responses- 53% liked small White trees in yards and 15% like red bows on mailboxes

Item 4- Christmas participation- 59% will participate in any neighborhood decoration

Feedback for HOA- *Top 4 Responses –

Speeding & running stop signs,
Noise (especially yard equipment or construction) early or weekends,
Dogs not on a leash,
Adding street lights to make neighborhood safer

Actions taken by HOA for the *Top 4 feedback requests–

Vestavia Police requested for more patrol, and we have filled an action report with the city engineer to discuss additional stop signs or speed bumps.
Vestavia has ordinances to address these if this is a problem please contact the non-emergency police number 205-823-1153 or contact Sgt Eddie Crim, 205-978-0119 or ecrim@vhal.org.
Vestavia has ordinances to address these if this is a problem please contact the non-emergency police number 205-823-1153 or contact Sgt Eddie Crim, 205-978-0119 or ecrim@vhal.org.
Mike Steppe has agreed to contact Alabama Power and get specifics for adding street lights.

Budget was approved for 2020. Budget was set for $10,988.04 (151 home @ $75= $11, 325). Approx. $1,600-2,000 of budget goes to social events, the rest is spent on our entranceway. If you would like a full budget, please contact Joe Perez. Joepa3476@bellsouth.net. Last year we had 8 families who did not pay dues. This deficit forces HOA to cut items to provide necessary repairs & maintenance for our entranceway. We need every home to participate in HOA dues. As of Feb 1, we are missing 14 homes. Second notices will be sent this week.

Entranceway Updates/Improvements– we are getting pricing for an improved sprinkler system with more zones and plan to replace a few of the plants lost in the drought last year.