Neighborhood Association Board

Officers (Updated Mar 2023)

		Elected	Served Since
President	Carter Slappey, 3422 Countrywood Ln	2023	2022
Vice-President	Alan Anthony, 2611 Whetstone Road	1988	1988
Treasurer	Bret Cloud, 2557 Whetstone Road	2023	2023
Entrance Way Manager	Justin Allred, 3505 Water Oak Drive	2020	2020
Secretary	Cody Townes, 3436 Creekwood Drive	2023	2023
Technology	James Saville, 3429 Countrywood Ln	2018	2018
Sunshine Committee	Celia Anthony, 2611 Whetstone Road	1988	1988
Social Chair	Requesting Volunteers

Special Thanks to:

Joe Perez – Treasurer 2020-2023
Michael Glazner – President 2020-2023

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Officer Job Descriptions and Term

President / Vice President – 2 years

• Budget Oversight
• Authorize non-recurring payments
• Review quarterly reports
• Work with families to approve submitted Architectural Improvements to homes as per neighborhood covenants
• Work with each Board member to resolve conflicts and implement improvements to our neighborhood

Secretary – 3 years

• Create posts on website of all homes for sale and purchased
• Inform Sunshine/Welcome committee of homes sold and cause directory information to update
• Oversee all neighborhood group correspondence via email and website
• Send out Annual Fee Notice reminders via website, email and/or letters to all neighborhood families, per Treasurer
• Keep accurate records & copies of all emails or correspondence to HOA
• Keep meeting minutes of board meetings and post to website under appropriate category
• Respond to emails to HOA Board from neighbors using Board approved email accounts
• Content Owner for website areas: Announcements, HOA Treasurer Reports, Who We Are (Board), HOA Meetings and Newsletters, Covenants, Privacy Policy, Home Sales
• All changes to the website structure require the approval of a second board member

Treasurer – 2 years

• Pay all recurring neighborhood invoices and those approved by the President or Vice President.
• Document dues payment from all 151 properties in Countrywood every year.
  • Record electronic payments and checks received. Copy checks in A-Z order and file per year with PayPal payments.
  • Ensure all payments are deposited and credited to each property in a timely fashion.
• Provide check registry to accountant for annual tax return and file yearly taxes.
• Maintain accurate income and expense reports. Provide each board member a monthly copy of each report.
• Coordinate with Secretary to send out annual fee notice reminders via website, email and/or letters to all neighborhood families.
• Submit quarterly reports to President and Vice President
• Content Owner for website areas: HOA Treasurer Reports (coordinate publication with Secretary)

Welcome and Sunshine – 2 years

• Welcome each new resident with gift bag consisting of loaf of bread from Café IZ, form with family info to complete for website and a sheet of pertinent information about our neighborhood and website
• Reach out to all families in need, health issues, newborns, or other special occasions
• Coordinate with street representatives for updates on our neighbors’ situations
• Submit quarterly report to board members of activities
• Respond to emails sent to the HOA Board about neighborhood concerns
• Create and distribute monthly newsletters and/or notices using website and appropriate mailing lists
• Content Owner for website categories: New Neighbors, Announcements, Street Representatives, Welcome and Sunshine Committee

Entrance Way Manager – 2 years

• Oversee property management at Rocky Ridge entrance to neighborhood
• Manage contracts and correspondence with landscape and lawn vendors
• Coordinate maintenance requests and property issues with vendors to resolve issues
• Submit invoices to Treasurer for vendor expenses
• Submit quarterly report to board members

Social Chair – 2 years

• Plan 4-5 social events per year for neighborhood.
  • Two of these events are joint events with Countrywood Highlands
• Submit budget for each event
• Coordinate volunteers for social events
• Coordinate notices and advertisement of these events to neighborhood using web site, email and printed media.
• Content Owner for website categories: Events, Announcements

Technology

• Maintain and manage Countrywood HOA website (https://countrywood35243.com)
• Create and Manage databases of resident contact information
  • Maintain and manage publication of Neighborhood Directory
• Manage electronic payment provider interfaces and integrate data with property database
• Coordinate with content owners, creators and board members for website updates
• Manage email accounts for countrywood35243.com domain
• Manage web hosting providers, domain registration and SSL certificates
• Manage website data security and data privacy
• Provide training for board members to utilize website